Campus Operations
Inventory & Procurement
Requisition to payment, with central, department and lab stores.
- 4 submodules
- 21 features
- 8 workflow steps
- 5 standard reports
What it does
Runs procurement from purchase requisition, RFQ and comparative statement to purchase order, GRN and invoice, and manages stock issue, return, transfer and consumption across central, department, lab and medical stores.
Why it matters
Transparent procurement with approvals and comparisons controls costs and satisfies audit requirements.
4 Submodules · 21 Features
Select a submodule to see its features.
Purchase
- Purchase requisition
- RFQ
- Vendor
- Comparative statement
- Purchase order
- GRN
- Invoice matching
Stores
- Central store
- Department store
- Lab store
- Pharmacy or medical store, where applicable
Stock
- Stock
- Issue
- Return
- Transfer
- Consumption
- Inventory
Integration
- Asset integration
- Budget check
- Finance posting
- Vendor portal
How It Works
- 1Requisition
- 2Approval
- 3RFQ
- 4Comparison
- 5PO
- 6GRN
- 7Invoice
- 8Payment
Users, Inputs and Outputs
Users
- Purchase Officer
- Store Keepers
- Heads of Department
- Finance
- Approving Authorities
Inputs
- Requisitions
- Vendor quotations
- Receipts
Outputs
- Purchase orders
- Stock ledgers
- Vendor payments
Reports
- Pending requisitions
- PO register
- Stock ledger
- Consumption by department
- Vendor performance
All reports support filters by date range, campus, department, program and semester, with Excel, PDF and print. Reports & MIS
What Your University Gains
Controlled, transparent purchasing
Accurate stock
Audit compliance
A Look Inside the Module
Illustrative screen with sample data. Live screens are shown during your demo.
| Reference | Current step | Owner | Status |
|---|---|---|---|
| #UN-1024 | Requisition | Purchase Officer | Completed |
| #UN-1031 | Approval | Store Keepers | Pending |
| #UN-1038 | RFQ | Heads of Department | Completed |
| #UN-1045 | Comparison | Finance | Pending |
| #UN-1052 | PO | Approving Authorities | Completed |
Works Together With
See Inventory & Procurement in Action
Book a demo configured around your university's rules and processes, or request a proposal for this module.