Administration & Governance
Document Management
A secure digital repository for student, staff, academic, legal and accreditation documents.
- 3 submodules
- 19 features
- 6 workflow steps
- 4 standard reports
What it does
Stores every document linked to the record it belongs to (a student, employee, program, contract or accreditation metric), with version control, approvals, digital signatures, access control and expiry alerts.
Why it matters
Universities lose time searching for certificates, approvals and evidence. A searchable repository linked to records keeps documents ready for audits, inspections and accreditation visits.
3 Submodules · 19 Features
Select a submodule to see its features.
Repositories
- Student documents
- Employee documents
- Academic documents
- Certificates
- Contracts and MoUs
- Policies
- Circulars and notifications
- Accreditation evidence
- Research documents
Control
- Version control
- Approval workflow
- Digital signature
- Role-based document access
- Download and view logs
Productivity
- Document search
- Tags and categories
- Document expiry alerts
- Bulk upload
- Digital repository
How It Works
- 1Upload
- 2Tag and link to record
- 3Review
- 4Approve or sign
- 5Publish to authorized users
- 6Archive or renew
Users, Inputs and Outputs
Users
- Registrar Office
- IQAC
- HR
- Examination Office
- Department Coordinators
Inputs
- Scanned and digital documents
- Metadata and tags
- Access rules
Outputs
- Searchable repository
- Signed documents
- Expiry alerts
Reports
- Document register
- Pending approvals
- Expiring documents
- Access log
All reports support filters by date range, campus, department, program and semester, with Excel, PDF and print. Reports & MIS
What Your University Gains
Find any document in seconds
Controlled, logged access
Evidence always ready for audits
A Look Inside the Module
Illustrative screen with sample data. Live screens are shown during your demo.
| Reference | Current step | Owner | Status |
|---|---|---|---|
| #UN-1024 | Upload | Registrar Office | Completed |
| #UN-1031 | Tag and link to record | IQAC | Pending |
| #UN-1038 | Review | HR | Completed |
| #UN-1045 | Approve or sign | Examination Office | Pending |
| #UN-1052 | Publish to authorized users | Department Coordinators | Completed |
Works Together With
See Document Management in Action
Book a demo configured around your university's rules and processes, or request a proposal for this module.