Skip to content
Huda's Technologies main website +91 8857993980 [email protected]
Huda's Technologies University ERP

Academics & Examination

Convocation Management

Eligible graduates, registrations, guests, seating, degrees, medals and awards.

  • 3 submodules
  • 16 features
  • 6 workflow steps
  • 3 standard reports
Request a Demo of This Module Request Proposal

What it does

Plans the convocation from the list of eligible graduates to the event itself: registration, invitations, guest and chief-guest management, seating, stage sequence, degree and medal distribution, photography and attendance.

Why it matters

Convocation is a showcase event. Accurate eligibility data and a well-planned sequence avoid last-minute errors on stage.

Submodules & features

3 Submodules · 16 Features

Select a submodule to see its features.

Planning

  • Convocation planning
  • Eligible students list
  • Registration
  • Invitations
  • Convocation fee
Workflow

How It Works

  1. 1Eligibility from results
  2. 2Registration
  3. 3Invitations
  4. 4Seating plan
  5. 5Event
  6. 6Degree distribution
People & data

Users, Inputs and Outputs

Users

  • Registrar
  • Controller of Examinations
  • Event Committee
  • Graduates

Inputs

  • Final results
  • Graduate registrations
  • Guest list

Outputs

  • Seating and stage plans
  • Degree and medal lists

Reports

  • Graduates list
  • Medal and award list
  • Attendance report

All reports support filters by date range, campus, department, program and semester, with Excel, PDF and print. Reports & MIS

Integrations

  • Examination
  • Communication
  • Payment gateway

All integrations and their status

Benefits

What Your University Gains

Error-free degree distribution

Smooth event planning

Screens

A Look Inside the Module

Illustrative screen with sample data. Live screens are shown during your demo.

  Convocation Management
Convocation ManagementPlanningEventAwards
Open items42
Completed today18
Pending approval7
ReferenceCurrent stepOwnerStatus
#UN-1024Eligibility from resultsRegistrarCompleted
#UN-1031RegistrationController of ExaminationsPending
#UN-1038InvitationsEvent CommitteeCompleted
#UN-1045Seating planGraduatesPending
#UN-1052EventRegistrarCompleted
Connected modules

Works Together With

Examination Management Exam setup, registration, hall tickets, secure question papers, evaluation, results and certificates. 8 submodules · 79 features Explore module Alumni Management Alumni directory, portal, events, reunions, mentoring, jobs and donations. 3 submodules · 14 features Explore module Communication Management SMS, email, WhatsApp, push notifications, notices and emergency broadcasts with full logs. 4 submodules · 19 features Explore module

See Convocation Management in Action

Book a demo configured around your university's rules and processes, or request a proposal for this module.

Request University Demo Request Proposal Talk to an Expert