Food, Agriculture & Agro Processing ERP
Rice Mill ERP Software
Manage paddy procurement, weighment, moisture and quality testing, parboiling, milling, grading, by-products, packing and dispatch on one ERP built for rice mills.
Industry challenges
Common Rice Mill Challenges
- Paddy weight and moisture deductions are calculated by hand
- Head rice, broken rice, bran and husk yield is not measured per lot
- Farmer and broker payments are hard to reconcile
- Godown stock of paddy and rice is never accurate
How our ERP helps
One System for the Whole Operation
Rice Mill ERP follows every paddy lot from the gate to the customer: weighbridge and moisture data flow into purchase, each milling run records head rice and by-product output, and the system shows the real yield and cost per quintal.
Key features
- Weighbridge-linked gate entry and purchase
- Moisture and quality-based rate deductions
- Lot-wise milling with head rice / broken / bran / husk yield
- Parboiling and dryer batch logs
- Brand and pack-size wise finished goods stock
Products handled
Raw RiceParboiled RiceSteam RiceBasmati / Non-BasmatiBroken RiceRice BranHusk
ERP modules
Modules Included in Rice Mill ERP
A typical Rice Mill ERP implementation includes the modules below. Modules can be added or left out to suit your business.
Paddy Procurement
Farmer / Vendor Management
Paddy Weighment
Vehicle Management
Gate Entry
Quality Testing
Moisture Management
Paddy Lot Management
Batch Management
Raw Material Inventory
Warehouse
Drying
Parboiling
Milling
Production
By-product Management
Husk Management
Bran Management
Broken Rice Management
Grading
Sorting
Packaging
Quality Control
Finished Goods
Sales
Dispatch
Transport
Accounts
Payroll
Maintenance
Machine Management
Production Costing
Yield Analysis
Stock Management
Reports
Dashboard
Dashboards
Role-wise dashboards showing the numbers each person acts on.
User & Role Management
Users, roles, field-level permissions and activity logs.
Benefits
What Changes After Implementation
Accurate yield and by-product accounting
Farmer and supplier payments on time
Batch traceability from farm to customer
Lower moisture and quality losses
Real-time stock across godowns
True cost per kg of finished product
Centralized data across departments
Faster, data-backed decisions
Less manual work and re-entry
Process flow
Rice Mill Process Flow in the ERP
Select any step to see the department, users, inputs, activities, outputs and ERP modules involved. Each step updates the next automatically.
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1Paddy ProcurementProcurement
Paddy Procurement
- Department
- Procurement
- Users / Roles
- Purchase Manager
- Paddy Procurement Officer
- Inputs
- Farmer / broker offers
- market rates
- Activities
- Rate finalization
- purchase contract
- advance to farmer
- Outputs
- Purchase order / contract
- ERP Modules
- Paddy Procurement
- Farmer / Vendor Management
- Accounts
Next process: Paddy Receiving
-
2Paddy ReceivingGate & Weighbridge
Paddy Receiving
- Department
- Gate & Weighbridge
- Users / Roles
- Gate Operator
- Inputs
- Paddy-laden vehicle
- purchase order
- Activities
- Gate entry
- vehicle and document verification
- unloading slot allotment
- Outputs
- Gate entry pass
- ERP Modules
- Gate Entry
- Vehicle Management
Next process: Weighment
-
3WeighmentGate & Weighbridge
Weighment
- Department
- Gate & Weighbridge
- Users / Roles
- Weighbridge Operator
- Inputs
- Loaded and empty vehicle
- Activities
- Gross, tare and net weight captured from the weighbridge
- Outputs
- Weighment slip
- ERP Modules
- Paddy Weighment
- Vehicle Management
Next process: Quality Testing
-
4Quality TestingQuality Control
Quality Testing
- Department
- Quality Control
- Users / Roles
- QC Manager
- Lab Technician
- Inputs
- Paddy sample
- Activities
- Sample drawing
- variety check
- foreign matter, immature and damaged grain %
- Outputs
- Quality report
- rate deduction
- ERP Modules
- Quality Testing
- Quality Control
Next process: Moisture Testing
-
5Moisture TestingQuality Control
Moisture Testing
- Department
- Quality Control
- Users / Roles
- Lab Technician
- Inputs
- Paddy sample
- Activities
- Moisture % measurement
- moisture-based weight deduction
- Outputs
- Moisture report
- adjusted net weight
- ERP Modules
- Moisture Management
- Quality Testing
Next process: Lot / Batch Creation
-
6Lot / Batch CreationWarehouse
Lot / Batch Creation
- Department
- Warehouse
- Users / Roles
- Store Keeper
- QC Executive
- Inputs
- Approved paddy
- quality data
- Activities
- Lot number generation
- variety and grade tagging
- supplier traceability
- Outputs
- Paddy lot
- ERP Modules
- Paddy Lot Management
- Batch Management
Next process: Raw Paddy Storage
-
7Raw Paddy StorageWarehouse
Raw Paddy Storage
- Department
- Warehouse
- Users / Roles
- Warehouse Manager
- Store Keeper
- Inputs
- Paddy lots
- Activities
- Godown / silo allocation
- stack register
- stock update
- Outputs
- Raw paddy stock
- ERP Modules
- Raw Material Inventory
- Warehouse
Next process: Pre-Cleaning
-
8Pre-CleaningProduction
Pre-Cleaning
- Department
- Production
- Users / Roles
- Milling Supervisor
- Machine Operator
- Inputs
- Raw paddy issued from store
- Activities
- Removal of straw, dust and light impurities
- Outputs
- Cleaned paddy
- impurities
- ERP Modules
- Production
- Machine Management
Next process: De-stoning
-
9De-stoningProduction
De-stoning
- Department
- Production
- Users / Roles
- Machine Operator
- Inputs
- Cleaned paddy
- Activities
- Removal of stones and heavy particles
- Outputs
- De-stoned paddy
- ERP Modules
- Production
Next process: Paddy Husking
-
10Paddy HuskingProduction
Paddy Husking
- Department
- Production
- Users / Roles
- Milling Supervisor
- Machine Operator
- Inputs
- De-stoned paddy
- Activities
- Husk removal in the husker
- husk quantity recording
- Outputs
- Brown rice
- husk
- ERP Modules
- Milling
- Husk Management
Next process: Paddy Separation
-
11Paddy SeparationProduction
Paddy Separation
- Department
- Production
- Users / Roles
- Machine Operator
- Inputs
- Husked mixture
- Activities
- Separation of unhusked paddy from brown rice
- return of paddy to the husker
- Outputs
- Brown rice
- ERP Modules
- Production
Next process: Paddy Drying
-
12Paddy DryingProduction
Paddy Drying
- Department
- Production
- Users / Roles
- Dryer Operator
- Inputs
- Soaked / wet paddy
- Activities
- Controlled drying to target moisture
- dryer logs
- Outputs
- Dried paddy
- ERP Modules
- Drying
- Moisture Management
Next process: Parboiling (if applicable)
-
13Parboiling (if applicable)Production
Parboiling (if applicable)
- Department
- Production
- Users / Roles
- Parboiling Supervisor
- Inputs
- Paddy
- Activities
- Soaking
- steaming
- temperature and time logs
- Outputs
- Parboiled paddy
- ERP Modules
- Parboiling
- Production
Next process: Drying
-
14DryingProduction
Drying
- Department
- Production
- Users / Roles
- Dryer Operator
- Inputs
- Parboiled paddy
- Activities
- Drying to milling moisture
- dryer batch records
- Outputs
- Dried parboiled paddy
- ERP Modules
- Drying
- Moisture Management
Next process: Milling
-
15MillingProduction
Milling
- Department
- Production
- Users / Roles
- Production Manager
- Milling Supervisor
- Inputs
- Paddy / brown rice
- Activities
- Milling run
- machine hours and power consumption logging
- Outputs
- Milled rice
- bran
- ERP Modules
- Milling
- Production
- Bran Management
Next process: Whitening
-
16WhiteningProduction
Whitening
- Department
- Production
- Users / Roles
- Machine Operator
- Inputs
- Milled rice
- Activities
- Bran layer removal to target whiteness
- Outputs
- Whitened rice
- bran
- ERP Modules
- Production
- Bran Management
Next process: Polishing
-
17PolishingProduction
Polishing
- Department
- Production
- Users / Roles
- Machine Operator
- Inputs
- Whitened rice
- Activities
- Polishing for shine and finish
- Outputs
- Polished rice
- ERP Modules
- Production
Next process: Grading
-
18GradingProduction
Grading
- Department
- Production
- Users / Roles
- Milling Supervisor
- Inputs
- Polished rice
- Activities
- Size grading
- separation of head rice and broken rice
- Outputs
- Graded rice
- broken rice
- ERP Modules
- Grading
- Broken Rice Management
Next process: Sorting
-
19SortingProduction
Sorting
- Department
- Production
- Users / Roles
- Machine Operator
- Inputs
- Graded rice
- Activities
- Color sorting of discolored and defective grains
- Outputs
- Sorted rice
- rejects
- ERP Modules
- Sorting
- Quality Control
Next process: Quality Inspection
-
20Quality InspectionQuality Control
Quality Inspection
- Department
- Quality Control
- Users / Roles
- QC Manager
- Lab Technician
- Inputs
- Finished rice lot
- Activities
- Broken %, moisture, whiteness and grain length checks
- Outputs
- QC-approved lot
- quality certificate
- ERP Modules
- Quality Control
- Batch Management
Next process: Packing
-
21PackingPacking
Packing
- Department
- Packing
- Users / Roles
- Packing Supervisor
- Inputs
- Approved rice
- Activities
- Bagging by brand and pack size
- labeling
- batch printing
- Outputs
- Packed finished goods
- ERP Modules
- Packaging
- Batch Management
Next process: Finished Goods Warehouse
-
22Finished Goods WarehouseWarehouse
Finished Goods Warehouse
- Department
- Warehouse
- Users / Roles
- Warehouse Manager
- Inputs
- Packed bags
- Activities
- Put-away by brand, grade and batch
- Outputs
- Finished goods stock
- ERP Modules
- Finished Goods
- Stock Management
Next process: Sales / Dispatch
-
23Sales / DispatchDispatch
Sales / Dispatch
- Department
- Dispatch
- Users / Roles
- Dispatch Manager
- Accountant
- Inputs
- Sales orders
- Activities
- Order confirmation
- loading
- outward weighment
- invoice and e-way bill
- Outputs
- Dispatched order
- invoice
- ERP Modules
- Sales
- Dispatch
- Transport
- Accounts
Next process: Customer
-
24CustomerFinance
Customer
- Department
- Finance
- Users / Roles
- Accountant
- Inputs
- Delivered goods
- Activities
- Delivery confirmation
- payment collection
- outstanding follow-up
- Outputs
- Payment received
- ERP Modules
- Sales
- Accounts
Users & roles
Who Uses Rice Mill ERP
Every user gets a role with access to only the screens, branches and approvals they need. Roles are configured to your organization chart.
Management
- Mill Owner
- Plant Manager
Procurement
- Purchase Manager
- Paddy Procurement Officer
Gate & Weighbridge
- Gate Operator
- Weighbridge Operator
Quality Control
- QC Manager
- Lab Technician
Production
- Production Manager
- Milling Supervisor
- Machine Operator
- Dryer Operator
- Parboiling Supervisor
Warehouse
- Warehouse Manager
- Store Keeper
Packing
- Packing Supervisor
Dispatch
- Dispatch Manager
Finance
- Accountant
- Cashier
Maintenance
- Maintenance Manager
- Technician
Reports & dashboards
See What Matters, When It Matters
Role-wise dashboards give owners, managers and staff the numbers they act on, with drill-down to the underlying documents and export to Excel or PDF.
Lot-wise yield
Paddy stock by godown
Cost per quintal
Farmer outstanding
Integrations
Connects With Your Tools
WeighbridgeCapture gross, tare and net weight directly from the weighbridge into gate entry and purchase.
Lab Instruments & AnalyzersRead moisture meters and milk analyzers (fat / SNF) to avoid manual entry errors.
Barcode & QRPrint labels and scan items, batches and assets.
SMSTransactional SMS for OTPs, reminders and alerts.
Accounting SoftwareExchange masters and vouchers with existing accounting tools.
Why Huda's Technologies
Configured Around Your Business
- Requirement study of your current rice mill processes
- Custom fields, reports and approval workflows
- Data migration from Excel or your existing software
- On-site / online training for each department
- Support and enhancements after go-live
Explore more
Related ERP Solutions
Build Your Rice Mill ERP
See Rice Mill ERP configured for your processes. Request a personalised demo or a quote for your requirement.