Fleet ERP Software
Track vehicles, maintenance, tires, fuel, documents and running cost for owned fleets.
Common Fleet Challenges
- Breakdowns from missed maintenance
- Tire and spare costs are untracked
- Vehicle idle time is high
- Running cost per km is unknown
One System for the Whole Operation
Fleet ERP schedules maintenance, tracks tires, spares and fuel, and combines GPS data with costs to show running cost per kilometer.
Key features
- Preventive maintenance schedules
- Tire lifecycle tracking
- Fuel and mileage analysis
- Idle and utilization reports
- Cost per kilometer
Modules Included in Fleet ERP
A typical Fleet ERP implementation includes the modules below. Modules can be added or left out to suit your business.
What Changes After Implementation
Fleet Process Flow in the ERP
Select any step to see the department, users, inputs, activities, outputs and ERP modules involved. Each step updates the next automatically.
-
1VehicleOperations
Vehicle
- Department
- Operations
- Users / Roles
—
- Inputs
- Customer or business requirement
- Activities
- Vehicle recorded in the ERP
- Approvals and notifications as configured
- Outputs
- Ready for: Assignment
- ERP Modules
—
Typical configuration – refined to your exact process during implementation.
Next process: Assignment
-
2AssignmentOperations
Assignment
- Department
- Operations
- Users / Roles
—
- Inputs
- Output of: Vehicle
- Activities
- Assignment recorded in the ERP
- Approvals and notifications as configured
- Outputs
- Ready for: Trip
- ERP Modules
—
Typical configuration – refined to your exact process during implementation.
Next process: Trip
-
3TripLogistics
Trip
- Department
- Logistics
- Users / Roles
- Fleet Manager
- Fleet Supervisor
- Driver
- Inputs
- Output of: Assignment
- Activities
- Trip recorded in the ERP
- Approvals and notifications as configured
- Outputs
- Ready for: GPS Data
- ERP Modules
- Trips & Dispatch
- Fleet Management
Typical configuration – refined to your exact process during implementation.
Next process: GPS Data
-
4GPS DataLogistics
GPS Data
- Department
- Logistics
- Users / Roles
- Fleet Manager
- Fleet Supervisor
- Driver
- Inputs
- Output of: Trip
- Activities
- GPS Data recorded in the ERP
- Approvals and notifications as configured
- Outputs
- Ready for: Fuel
- ERP Modules
- GPS Tracking
Typical configuration – refined to your exact process during implementation.
Next process: Fuel
-
5FuelOperations
Fuel
- Department
- Operations
- Users / Roles
—
- Inputs
- Output of: GPS Data
- Activities
- Fuel recorded in the ERP
- Approvals and notifications as configured
- Outputs
- Ready for: Maintenance
- ERP Modules
—
Typical configuration – refined to your exact process during implementation.
Next process: Maintenance
-
6MaintenanceMaintenance
Maintenance
- Department
- Maintenance
- Users / Roles
- Workshop Manager
- Mechanic
- Inputs
- Output of: Fuel
- Activities
- Maintenance recorded in the ERP
- Approvals and notifications as configured
- Outputs
- Ready for: Cost Analysis
- ERP Modules
- Maintenance
- Asset Management
Typical configuration – refined to your exact process during implementation.
Next process: Cost Analysis
-
7Cost AnalysisCorporate / Management
Cost Analysis
- Department
- Corporate / Management
- Users / Roles
- Super Admin
- Managing Director
- CEO
- Inputs
- Output of: Maintenance
- Activities
- Cost Analysis recorded in the ERP
- Approvals and notifications as configured
- Outputs
- Completed transaction and reports
- ERP Modules
- Reporting
- Dashboards
Typical configuration – refined to your exact process during implementation.
Who Uses Fleet ERP
Every user gets a role with access to only the screens, branches and approvals they need. Roles are configured to your organization chart.
Management
- Fleet Head
Logistics
- Fleet Manager
- Fleet Supervisor
- Driver
Maintenance
- Workshop Manager
- Mechanic
Stores
- Spare Parts Keeper
Finance
- Accountant
See What Matters, When It Matters
Role-wise dashboards give owners, managers and staff the numbers they act on, with drill-down to the underlying documents and export to Excel or PDF.
Connects With Your Tools
Configured Around Your Business
- Requirement study of your current fleet processes
- Custom fields, reports and approval workflows
- Data migration from Excel or your existing software
- On-site / online training for each department
- Support and enhancements after go-live
Related ERP Solutions
Build Your Fleet ERP
See Fleet ERP configured for your processes. Request a personalised demo or a quote for your requirement.